Administrative Assistant

Location: Pasadena, CA

Key Responsibilities:

• Greet incoming visitors, drop-ins, and scheduled appointments.

• Take phone calls and correspond to emails.

• Follow up and reach out to prospects via phone, email, and in person.

• Support marketing efforts such as not limited to social media engagement, social advertising, and website updates.

• Show the space to guests/visitors and answer their questions.

• Assist new members with getting signed up and on-boarded.

• Assist existing members with any immediate needs.

• Organize, sort, and distribute mail and packages for existing members.

• Assist with the space as needed to keep it clean, tidy, and presentable. This may include maintaining coffee machines, loading and unloading dishwashers, wiping down counters, etc.

Requirements:

• Must be friendly!

• A good communicator and comfortable dealing with customers.

• Comfortable with providing sales support.

• Positive, enthusiastic, and able to adapt to fast-changing situations.

• Personable and not afraid to socialize and communicate with team members and community members.

• Willingness and eagerness to learn new things, such as new programs, tools, or procedures.

Extras We’d Love:

• Has a strong belief and/or passion for creating and fostering community.

• Has previously attended or worked at a coworking spaces, and is familiar with how they operate.

• Has experience with event planning and execution.